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Refugee Matching Grant Systems Coordinator

Req ID: 7220
Location: Chicago - North Side
# of Openings: 1
FT/PT: Full time
Employment Type: Regular
Salary Schedule:
Job Notes:


Refugee Matching Grant Systems Coordinator          

Summary The Matching Grant Systems Coordinator is responsible for the day-to-day operations of the Matching Grant Employment program at Refugee and Immigrant Community Services. This position provides employability career intakes and assessments, client database entry and maintenance, and supportive services to refugees and asylees referred to the Matching Grant program.  The individual also works collaboratively with staff from all areas of the organization in developing resources geared specifically to the needs of individual participants.  These may include; housing, job training, employment or special services for refugees, asylees, women, and immigrants.  Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

Essential Duties and Responsibilities:

  • Responsible for conducting intakes and informational interviews with potential Matching Grant clients;
  • Responsible for entry of biographical and financial information into online client database and database quality control;
  • Responsible for the compilation and completion of program reports;
  • Implements valuation of donated goods and services per program guidelines and incorporate into case file and program data base;
  • Reconciles financial information of cash and goods received on monthly and quarterly basis;
  • Develops and maintain Matching Grant volunteer information database to include hours of service, individual volunteer history, donated goods and other data;
  • Develops employment prospects by conducting outreach to employers and employment agencies; facilitates partnerships and recruit new placements opportunities
  • Meets with service providers, landlords, and employers to inform them of organizational program services, negotiate linkages and to provide follow-up services to determine the success of the participants referred.
  • Partner with referral agencies in order to facilitate program growth
  • Assist in the preparation of grant applications, which will increase resources or linkages to existing resources.
  • Participates in organizations and coalitions which help promote greater resources for participants.
  • Other duties may be assigned.

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience:  Bachelors degree and over 2 years experience in human services field, preferably in multicultural environment.  Knowledge of housing, employment, and other human services.
  • Language requirements:  A second language proficiency a plus.
  • Other qualifications:  Knowledge of Microsoft Office and experience with data entry and database management desired; valid Illinois driver's license preferred but not necessary.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to talk and hear;
  • Use hands to key, handle and/or feel;
  • Sit stand and walk;
  • Unrestricted ability to provide physical restraint;
  • Lift up to 10 pounds;
  • Close/distance vision requirements;
  • Exposure to air- and/or blood-born pathogens;
  • Stoop, kneel, climb, and or crawl.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987

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