Finance Supervisor Pay: $66,547.36
Schedule:
Days: Monday - Friday
Hours: 8:00 A.M. - 5:00 P.M.
Definition: Under limited supervision, responsible for all financial reporting, cash collecting and receipting, payroll, utility billing and other financial matters as assigned.
Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may vary among positions, but may include the following tasks, knowledge, abilities, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and not intended to be a comprehensive listing of tasks performed by all positions in the classification.)
Tasks:
- Prepare and verify and balance information from cash collections, utility billing and payroll to the general ledger.
- Balance general ledger at month, quarter and year-end.
- Balance bank statements for numerous accounts monthly.
- Preparation of reports at month, quarter and year-end for department heads, council and auditor.
- Oversee preparation of payroll semi-monthly or as directed by Council for all city personnel.
- Responsible for departmental computer applications; contact for departmental software
and hardware maintenance; evaluation, recommendations for changes and upgrades - Works closely with auditor to prepare annual audit. Makes audit adjustments for city books.
- Responsible for administering the Purchase Card (P-card) program including ordering cards for new employees and posting all P-card transactions.
- Provides backup to City Clerk-Treasurer on financial matters.
- Coordinates training for accounts payable, cash collections & utility billing department.
- Handles customer complaints of utility accounts.
- Reviews and authorizes changes and corrections to utility accounts.
- Work with Department of Finance and Administration (DFA) on budget issues.
Final decision on utility cut-off for non-payment.
Plans, assigns and supervises work of accounts payable, cash collections and utility billing department.
Post information to general ledger through journal entries.
Assist City Clerk with preparation of budget.
Prepare form for payment on water conservation tax.
- Provide backup for cashier personnel.
Provide backup for utility billing personnel
Knowledge, Abilities, Skills and Other Characteristics:
- Ability to read and write sufficiently to interpret complex written instructions.
- Ability to understand and interpret verbal inquires and directions.
- Ability to understand logical problem solving.
- Ability to comprehend computer applications used and where to locate information in database.
- Ability to use difficult mathematical functions.
- Ability to use basic filing system.
- Ability to interpret documentation procedure.
- Ability to comprehend city ordinances and council motions and how to perform procedures for conformity.
- Ability to demonstrate job procedures clearly and comprehensible to co-workers.
Qualifications:
Physical Functions:
- Ability to lift 35 pounds from floor to waist.
- Ability to hear and speak for customer and co-worker communication.
- Ability to see CRT, read written documents and write references for others.
- Ability to accurately use computer keyboard.
- Ability to reach 5’ to take customer payments/
- Ability to reach 8’ high, with step stool assistance, in supply closet.
- Ability to carry 35 pounds for 250 feet.
- Ability for eye hand coordination to feed paper into computer printer and typewriter.
- Ability to communicate by telephone.
- Ability to produce reproductions of materials on a copy machine.
Working Conditions:
- Temperature in building range from 68 F to 78F, with drafts.
- Extended viewing of CRT screen may produce eyestrain and/or headaches.
- Extended keying of keyboard may produce wrist strain.
Equipment, Tools, and Materials:
- Telephone, reference materials, writing materials, paper, CRT terminal, 10 key calculator, paper and coin money, paper clips, stapler, staples, Xerox machine, scissors, correction fluid, removable cash drawer, vaults, and computer printer.
