Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

This role is leave coverage and will be 10-12 months in length.

As an Administrative Assistant your responsibilities will include:
Dynamic Practice Management:
•    Assist assurance practitioners in efficiently managing their growing practices.
•    Support the onboarding of new and existing clients and engagements by entering and maintaining client data using Microsoft Dynamics software and other Doane Grant Thornton systems (such as creating jobs in Microsoft Dynamics, rolling forward of jobs/files, and archiving as appropriate for the engagement).
•    Contribute to fostering a positive team culture by identifying opportunities to enhance work methods and build positive work relationships.
•    Proactively identify and address challenges or issues before they escalate.
•    Providing billing support using Doane Grant Thornton’s systems and in accordance with the terms of the engagement contracts including preparing invoices to clients, as well as following up on AR when appropriate
•    Follow up on action items and tasks to ensure completion.
Document Management:
•    Preparation of client engagement letters, master service agreements, and statements of work.
•    Prepare and proofread high-level correspondence, presentations, and reports.
•    Handle the sending and receiving of e-documents through various secure file transfer platforms.
•    Handle sensitive information with the utmost confidentiality and discretion.
Communication and Liaison:
•    Formatting and assembling electronic and/or paper client deliverables in compliance with Firm and departmental standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery.
•    Proofread and edit reports and correspondence on behalf of Partners and Managers.
Meeting and Calendar Coordination:
•    Prepare meeting materials, agendas, and presentations.
•    Coordinate external/internal staff meetings, room bookings, meal/catering, technical equipment, and reports/documentation.
•    Coordinate and manage calendars, including scheduling meetings, appointments, and travel arrangements.
•    Prepare and maintain accurate expense reports.
Administrative Support:
•    Actively contribute to the wider Administrative Team, providing input towards proactive administrative advancements for the firm.
•    Coverage of reception and other duties in support of the larger team.
•    Cross-training with the admin team and supporting on client deliverables when needed.
•    Participating in training to stay current with changes in software and processes.

Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca
 
Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
•    3-5 years of administrative experience in a busy professional services environment; working with multiple projects and meeting (at times competing) tight deadlines.
•    Diploma or certificate in administrative assistant program considered an asset
•    High degree of attention to detail and producing high quality work 
•    Demonstrated track record of working independently and collaboratively across various teams
•    Strong initiative and eagerness to learn, with a continuous improvement mindset, and openness to feedback 
•    Embrace business etiquette with a customer-centric mindset; ability to maintain confidentiality and discretion
•    Ability to balance multiple priorities, deadlines, and requests of multiple colleagues
•    Strong organizational and office administration skills, project management an asset
•    Solid business acumen, pragmatism, and problem-solving skills 
•    Excellent verbal and written communication skills; strong proofing and formatting skills
•    Significant knowledge and experience working with MS Word, Excel and PowerPoint
•    Experience with CRM tool would be an asset
•    Must be willing to work overtime periodically (typically Feb – May)

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.
 
Are you ready to Discover Your Purple?

#LI-Onsite