Position Description

Construction Administration Team Assistant
Location Savage, MN
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Working at Fabcon

Do you want to work at the top tier pre-fabricated concrete wall manufacturing and construction company in the East Coast and Midwest?

Do you see yourself at a company on the cusp of rapid growth due to creative products, lean manufacturing expertise, and market dominance?

Do you dream of being on a team that values leadership development and career growth opportunities?

If so, a career at Fabcon may be for you.

We are the precast wall panel industry leader in the United States.

Purpose/Scope:

Assist Sales Engineers and Project Managers in the functions necessary to ensure that each project comes to completion with efficient, expedient, successful, and profitable results. Engage in direct communications related to projects with clients, subcontractors, architects, owners, Fabcon employees and, occasionally, financial institutions.

Essential Duties and Responsibilities:

  • Provide support for multiple Project Managers, Associate Project Managers, Sales Engineers and Associate Sales Engineers as assigned.
  • Assist the team, monitor and track required approvals, financial information and routing of contracts.
  • Prepare documents related to the Sales and Project Management process.
  • Provide administrative support for Project Management and Sales including preparing proposals, change orders, internal and external correspondence, documenting meeting minutes, processing project drawings and providing back-up phone assistance.
  • Maintain and update the IFS database as it pertains to specific projects, and other data entry as required.
  • Miscellaneous office responsibilities and special projects as directed.

Basic Qualifications:

  • High School Diploma

Other Required Qualifications:

  • Basic computer knowledge
  • Proficient in Microsoft Office (Excel, Outlook, and Word)
  • Good communication skills
  • Ability to multi-task
  • Good decision-making skills
  • Typing and documentation skills
  • Basic math skills
  • Well-organized and detail-oriented with the ability to prioritize tasks
  • Ability to maintain a high workload while shifting between tasks with ease
  • Customer service focus with excellent verbal and written communication skills
  • Ability to work independently with little direction
  • Can read and understand contracts and company Work Instructions, policies and procedures

Preferred Qualifications:

  • Two+ years of office or administrative experience
  • Post-secondary education (technical, associates or bachelor’s degree)
  • An understanding of construction
  • Knowledge of estimating processes

Physical Requirements:

  • Ability to work overtime as needed

  • Ability to travel

  • Office: Move 25lbs (not for all jobs, reasonable accommodations will be made), work with a computer for extended periods of time

  • Field (Periodic):  Must be able to traverse uneven ground, move minimum of 50lbs., spatial awareness/depth perception, climb on a flatbed semi-trailer

  • Plant/Yard (Periodic): Move minimum of 50lbs., spatial awareness/depth perception, walk, climb, bend at the waist, reach, forceful use of hand tools, vocal projection

Work Environment:

  • This position works in an office environment with occasional travel and visits to the plant, yard and field construction sites

  • Office: Quiet with some ambient noise, climate controlled, fluorescent lighting

  • Field: All types of weather conditions (year-round, Mid-west and Northeast), dirt/dust, noise from heavy machinery/vehicles

  • Plant/Yard: All types of weather conditions (year-round, Mid-west and Northeast), dirt/dust, noise from heavy machinery/vehicles, vibrations from machinery and vehicles, loud noises, little to no climate control, varying amounts of light, stairs, narrow walkways

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). 

Affirmative Action/Equal Opportunity Employer

Fabcon is an Affirmative Action/Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, ancestry, family care status, veteran status, marital status, or any other lawfully protected status. Minorities, women, disabled persons, and veterans are encouraged to apply. If you need a reasonable accommodation to complete the application process, please contact our Human Resources Department.

Qualified applicants are subject to pre-employment drug testing and background check upon receipt of conditional job offers. Our Drug Free Workplace Policy is available for inspection in the Human Resources office in Minnesota or our plant locations in Ohio, Kansas and Pennsylvania during normal business hours.

We participate in E-Verify and if you are hired, we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from your Form I-9 to confirm work authorization. If the government cannot confirm that you are authorized to work, we are required to provide you with written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you. Please refer to the posters on our website or DHS for more information on E-verify

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