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Position Description

Coordinator, Development and Board Relations
Location Chicago
Job Code 437
# of Openings 1
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About Chicago Public Media

Chicago Public Media is one of the largest and most respected media organizations in the country.  The organization has a legacy of innovative program development having launched shows as The American Life, Wait, Don't Tell Me..., Nerdette, Making Oprah and the ground-breaking podcast Serial.  Chicago Public Media engages with its listeners and users across multiple platforms, including radio broadcast radio, digital streaming, and mobile apps.  Our flagship station, WBEZ-Chicago (91.5 FM) is Chicagoland's premier media hub for high quality, fact based journalism and engaging, entertaining audio programs and podcasts.  WBEZ's sister service, Vocalo (91.1 FM in Chicago, vocalo.org), targets a multicultural audience through an urban alternative format.

The Opportunity

The Coordinator of Development and Board Relations serves as Chicago Public Media’s primary staff liaison to the Board of Directors and supports operations for the leadership council, WBEZ Next. As a member of the Development team and reporting to the Individual Giving Manager, the Coordinator is responsible for the logistical support of the Board of Directors and WBEZ Next, as well as assisting in the stewardship and engagement of the Directors and other select donors. The Coordinator is responsible for leading collaboration across internal departments to coordinate communication, engagement and activity for the Board of Directors and WBEZ Next.

Essential Duties & Responsibilities

Board of Directors:

  • Coordinate and execute all aspects of Board of Directors meetings, Executive Committee meetings, and some key Committee meetings including preparing agendas, presentations, securing relevant reports, collating, and distributing materials, ensuring proper meeting notice, tracking attendance, and recording of minutes.
  • In collaboration with the Office of the General Counsel and the Executive Leadership Team, develop and maintain the annual schedule of Board of Director committee meetings.
  • Maintain the Board Portal as the central file database for all Board, Executive Committee, and Committee materials; keeping it updated with Director contact information, committee rosters, calendar of meetings and events and CPM news and information.
  • Serve as the liaison for ongoing engagement opportunities for Directors; proactively keep Directors apprised of CPM donor benefits, membership events, community conversations as well as facilitating complimentary ticket service for special receptions/events and community conversations. 
  • Facilitates the WBEZ Board of Director nomination process by ensuring the candidate pipeline is up to date, creating candidate bios and timelines and working with WBEZ executives and current Directors to ensure a timely and strategic Board member nomination process. 
  • Manages the new Director Orientation process, to include the planning and facilitation of a half day on site new Director meeting, featuring presentations by members of WBEZ’s executive team. 
  • Ensures the Board of Director handbook includes all appropriate materials including up-to-date Director Bios, Board bylaws, committee charters, meeting dates, important organizational milestones, etc.  
  • Effectively track Director Participation, Giving and Engagement for the purpose of providing annual Director Evaluation reports to the Governance Committee and Board Chair.  
  • Collaborate across departments to plan and execute WBEZ’s Annual Meeting and Reception for Directors, community members and special guests.  
  • Serve as the point of contact for members of the Board of Directors regarding performance tickets, questions about their philanthropy or gala attendance, Graham Room reservations, etc.

WBEZ Next:

  • Implement and oversee systems and processes to facilitate best practice engagement and stewardship for WBEZ Next volunteer leaders.
  • Use CPM’s CRM (Salesforce) and project management tools to track WBEZ Next member relationship data, including milestones, service terms, philanthropic giving, and special occasions to inform appropriate stewardship activity.  
  • In collaboration with the Individual Giving Manager and WBEZ Next leadership, maintain the annual schedule of meetings and events for WBEZ Next.
  • Manage and execute all aspects of WBEZ Next meetings and Committee meetings, including preparing agendas, presentations, securing guest presenters, collating, and distributing materials, ensuring proper meeting notice, tracking attendance, and recording of minutes.

Minimum Qualifications:

Skills and Knowledge:

  • Experience with planning and executing executive level meetings and events for non-profit boards.
  • Experience with major donor fundraising and volunteer management.
  • Proficiency with Salesforce or other CRM software like Raisers Edge, preferred.
  • Ability to work in a goal and results-driven environment, with the ability to meet deadlines in a fast-paced environment.
  • A strong attention to detail with top-notch organizational skills.
  • Professional demeanor and presentation.

Required Skills:

  • 2+ years of Development experience and/or marketing/communications.
  • Excellent written and verbal communication skills.
  • Self-starter, motivated, and able to take initiative in all situations; ability to function effectively in a fast-paced, entrepreneurial and inclusive environment. 
  • Advanced computer skills; database and/or Salesforce CRM experience, graphic design/Adobe Creative Suite, Microsoft Office Suite, and online tools.

Preferred Skills:

  • Familiarity with public media operations a plus.
  • Experience working with a Board of Directors and/or board appointed committees.

Working at Chicago Public Media

At Chicago Public Media we believe dedication to a great workplace includes supporting our employees and their families. As a result, we provide a broad and generous benefits package for you at hire and in the years to come. Our benefits include:

  • 6 weeks fully paid family leave
  • 12 weeks paid maternity leave
  • High quality medical, dental, and vision plans at an affordable cost
  • A 403(b)-retirement plan with a company match
  • Generous paid time off, including starting with 3 weeks’ vacation and 4 personal days

Due to current COVID restrictions, you must be able to work remotely at your own designated location with Internet access and you must be willing and able to work at our Navy Pier offices, if needed. Right now, most of our staff is working remotely.

The essential functions described above are not all-inclusive and may change periodically to meet the needs of Chicago Public Media (CPM). The information contained in this job description is not intended to create any contractual or other legal commitment. Chicago Public Media may change the content or format of this job at any time in its sole and exclusive discretion without notice.

Chicago Public Media is an Equal Opportunity Employer, and we actively seek and welcome people from all backgrounds, orientations, and life experiences to join our team. 

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