Position Description

Development Associate
Location Chicago
Job Code 494
# of Openings 1
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About Chicago Public Media

Chicago Public Media is home to WBEZ , Chicago’s NPR news source and one of the largest and most respected public media stations in the country, as well as urban alternative music station, Vocalo . The organization serves the community with fact-based, objective news and information. WBEZ’s award-winning journalists ask tough questions, dig deep for answers, and expose truths that spark change and foster understanding. In addition to its local and national news programming, WBEZ Chicago is home to a growing portfolio of popular podcasts, including the “Making” series of Making Beyoncé, Making Obama and Making Oprah; an investigative podcast series, Motive; 16 Shots: A podcast about the fatal police shooting of Laquan McDonald; Nerdette; and Curious City. WBEZ Chicago has a legacy of innovation as the birthplace of nationally acclaimed programs such as This American Life, and Wait Wait...Don’t Tell Me! and the ground-breaking podcast, Serial. 


The Opportunity

The Development Associate is a critical member of the Development team. This is a support role that works alongside all members of the team to achieve annual fiscal and strategic goals. Duties include data management for the department; reporting on activities and outcomes related to major donor qualification, cultivation, solicitation, and stewardship; generating mailings and issuing tax receipts, assisting with major donor-related events; and other administrative duties.

This is a full-time professional staff position reporting to the Director of Development Operations. The Development Associate must demonstrate strong attention to detail, have exceptional organizational skills and have strong analytical and writing skills.


Primary Responsibilities:

  • Data Management
    • Perform data management and ensure data integrity, including data entry, data uploads, and data cleanses
    • Conduct various types of reporting that track progress toward goals, fundraising activity, portfolio and pipeline management, engagement, etc.
    • Generate and track proposals in the CRM (Salesforce) and support moves management through the creation of monthly management reports
  • Gift Processing and budget monitoring
    • Process gifts and enter financial data in a timely and accurate manner, with high attention to detail
    • Enter, maintain, track, and reconcile giving data in coordination with Finance
    • Assist in tracking multi-year giving schedules and monitor cross departmental reporting
  • Gift Acknowledgements, Donor Correspondence
    • Proactively track all Development gift acknowledgement efforts in coordination with the Director of Development Operations to ensure timely stewardship of gifts
    • Produce timely tax receipts
    • Generate mailings lists and custom letters to constituents
  • Other Board and donor correspondence and deliverables
    • In partnership with the Director of Development Operations, creates compelling presentations and reports for the Board and other key donor constituencies
    • Drafts donor stewardship language and maintains department’s stewardship collateral
  • Major Donor Event Support
  • Other Administrative Duties



  • Strong attention to detail with strong organizational ability (required)
  • Proficiency in Microsoft Office Suite, with demonstrated Excel expertise (required)
  • Minimum of 4 years professional experience (Development experience highly preferred)
  • Demonstrated 2+ years of expertise working in a complex CRM (Salesforce preferred)
  • Ability to build custom queries and reports within a CRM (required)
  • Excellent writing and communication skills
  • Ability to analyze and synthesize data and research for a variety of stakeholders
  • Ability to understand key business objectives and the context/implications of all Development work as part of a comprehensive fundraising effort


Working at Chicago Public Media

At Chicago Public Media, we care deeply about our employees as we know attracting, developing, and growing talent is key to our success and enhancing our impact.  Our culture is one where collaboration, ideas, and innovation are encouraged.  We value colleagues who will enhance our culture by bringing new ideas, diverse experiences, and talents to our dynamic workplace.

Chicago Public Media’s dedication to promoting diversity and inclusion is reflective across our brands, WBEZ 91.5 FM and Vocalo 91.1 FM, in our staff and in our work.  We are fully focused on equality of opportunity and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, experience, and all other fascinating characteristics that make us different.

At Chicago Public Media we believe dedication to a great workplace includes supporting our employees and their families. As a result, we provide a broad and generous benefits package for you at hire and in the years to come. Our benefits include:

  •  6 weeks fully paid family leave
  •  High quality Medical, Dental, and Vision plans at an affordable cost
  •  A 403(b)retirement plan with a company match

Generous paid time off, including starting with 3 weeks’ vacation and 4 personal days.


The essential functions described above are not all-inclusive and may change periodically to meet the needs of Chicago Public Media (CPM). The information contained in this job description is not intended to create any contractual or other legal commitment. Chicago Public Media may change the content or format of this job at any time in its sole and exclusive discretion without notice.

Chicago Public Media is an Equal Opportunity Employer, and we actively seek and welcome people from all backgrounds, orientations, and life experiences to join our team. 

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