General Function:

Under minimal supervision, performs advanced administrative and confidential assignments.  Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy.  Plans, organizes and schedules work according to standard procedures.  Requires extensive knowledge of company operations and organizational procedures.  May require regular use of technical and business vocabulary.  Reports to the Administrative Vice President.

Core Requirements:

• Maintain a professional work environment at all times and comply with company dress code.

• Participate in and support firm initiatives.Attend and participate in administrative meetings.

• Be a team player.Respond to requests for assistance from all business units and groups as required and offer assistance during down times.

Responsibilities Include:

• Cover for various groups when an admin is out sick, on vacation or on leave.

• Coordinate travel, hotel accommodations and meetings.Research available options and set up off site meetings and closing dinners as required.

• Set up and maintain various office files, logs, listings and manuals.

• Greet clients, ascertain nature of business and route visitors to the appropriate person.Set up client meeting facilities as required.

• Schedule meetings, travel arrangements and maintain calendars accordingly.

• Screen telephone calls; message taking; coordinate conference calls.Back up phones for other admin staff.

• Reserve conference rooms, enter guests in to building security and order catering when necessary.

• Prepare expense reports for supported staff in a timely manner.Ensure submissions are in line with corporate expense reimbursement policies.

• Enter contacts and activity reports in to Salesforce.

• Be a team player, dealing effectively with co-workers and internal clients at all levels.

• Perform related duties as assigned.

• Cover reception desks for lunch breaks and full days based on daily assignments of our reception team

Requirements:

• Excellent administrative and word processing skills.

• Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations).

• Demonstrates good decision making skills and can make decisions with moderate supervision.

• Strong interpersonal skills, ability to work with all levels of staff members.Be a team player, dealing effectively with co-workers and internal clients at all levels.

• Ability to communicate professionally in a clear and precise manner.

• Ability to exercise good business judgment when responding to the needs of clients, both internally and externally.

• Possess outstanding organizational skills.

• Must be detailed-oriented.

• Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision.

• Strong written and verbal communication skills.Intermediate to advanced oral and written communication skills (spelling, grammar, and punctuation).

Equal Opportunity Employer M/F/D/V