Position Summary
Transform lives by supporting the vice presidents of Finance, Human Resources & Organizational Development, and Information Technology through critical operational and administrative duties that require a thorough knowledge of each unit as well as College policies and procedures. This role needs to understand and advance the vice president’s roles within the college and community. Provide exceptional external and internal communication and customer service as the first point of contact for the vice presidents’ office.

Duties & Responsibilities
Work independently to provide advanced administrative support by anticipating needs and proactively solving problems and facilitating efficient use of the vice presidents’ time through development and coordination of calendar appointments, overseeing events, developing reports, coordinating meetings, and community engagement.

Manage unit operating and capital budgets and coordinates purchasing for the vice presidents.

Work with other Executive Assistants to coordinate and execute college-wide events.

Develop, prepare and edit reports and presentations; independently research and analyze associated data, issues and/or compile materials needed for presentation and/or decision-making purposes.

Assist vice presidents in oversight functions by reviewing, monitoring, and approving correspondence and documents prepared by other offices for the vice president’s signatures.

Handle and safeguard routine confidential office matters and information with discretion and independent judgement.

Serve as the main contact for the vice presidents’ office and represent the vice presidents at internal and external meetings as required. Promote a positive image of the College by greeting and receiving internal and external visitors to the office, respond to inquiries from diverse stakeholders, and refer situations to the appropriate vice president, if not personally resolvable.

Perform general office duties, which may include coordinating and maintaining office supplies, copiers, and printers; making room reservations; submitting work requests for facilities, marketing, and printing.

Serve as backup support to the Executive Assistant to the President.

Other duties as assigned.

Qualifications
Associate degree in related field required. Bachelor’s degree preferred.

Minimum of three years of prior administrative experience required. Executive administrative experience preferred.

Advanced experience in use of Microsoft Word, Excel, and PowerPoint required.

Project Management experience preferred.

Must possess excellent problem resolution, organizational, interpersonal, communication, and project management skills.

Must possess ability to:

• Accomplish tasks by considering all areas involved, no matter how detailed; show concern for all aspects of the job; accurately check processes and tasks; be watchful over a period of time.
• Establish an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
• Set up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
• Assimilate and apply new job-related information in a timely manner.
• Maintain effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjust effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
• Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.
• Demonstrate a positive attitude and approach toward work.

Must embrace Mid-State’s core values of student centeredness, commitment, accountability, respect, integrity, and exceptional service.

Compensation & Benefits
Compensation is dependent upon experience and qualifications.

Benefits include health, dental, and vision insurance; life insurance; short-term and long-term disability; paid time off and holidays; flexible spending account; Wisconsin Retirement System; 403(b) and 457; employee assistance program; educational assistance; and employee wellness program.

How To Apply
To be considered for this position, you must complete an online application.  You should have the following information available when completing an application:

• Contact information (addresses, phone numbers)
• Employment History
• Education
• Electronic copy of resume and transcripts

Application materials submitted via mail, fax, email, or in-person will not be considered.

Incomplete applications or applications noting "See Resume" will not be considered.

Continuous recruitment with first review of completed applications starting July 8, 2025.  Applications received on or after July 8th may be considered in a secondary pool.

Please note that Mid-State’s main form of communication during the recruitment process is email.  In addition to receiving communications from email addresses with an @mstc.edu domain, you may receive emails from donotreply@invalidemail.com.  Please be sure to watch your inbox as well as junk, spam, and clutter folders.

Equal Opportunity
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325 or Email:aaeo@mstc.edu.

Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:

• Be sure to fill in each field in the application.  You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
• Avoid clicking the back, forward, or refresh buttons while applying.  Doing so will interfere with the submission and may result in data loss.
• Clear your browser's temporary files/cache and cookies prior to beginning the application.
• Disable pop-up blockers.
• Do not bookmark or favorite the application.  Navigate to the careers site each time you wish to access your saved/submitted application.
• Your application session will remain open for 24 hours assuming you do not close your browser.  To ensure submission, complete the application process within that time frame.
• The following browsers are currently supported:

Edge
Firefox
Chrome
Safari

• The following operating systems are currently supported:

Windows 7, 8 and 10, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.

If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.