FACILITIES AND SAFETY ADMINISTRATOR

WHAT YOU’LL DO:

This role has administrative responsibility for multiple offices and locations, facilities, and employee health and safety (EHS), supporting an efficient, organized, and safe environment.

WHO WE ARE: 

At AAA Washington, we equip our members with trusted service and expertise to confidently travel through life. We provide our members with best-in-class roadside assistance, discounts and rewards, travel services and insurance. For nearly 120 years, we’ve served our members, not shareholders, so our growth supports innovation for the Club today and for the future. Seeking to reflect the communities we serve and create an inclusive culture, we encourage employees to bring their full self to work and support applicants from all backgrounds, abilities and walks of life to apply.

WHY YOU’LL LOVE WORKING AT AAA WASHINGTON:

You’ll play an important role in bringing AAA Washington’s spirit of service and peace of mind to our membership. Consistently ranked as one of the Best Places to Work by Puget Sound Business Journal, we aim for work-life balance across the organization. We support hybrid and remote work options for many positions based in our corporate office (Bellevue, Washington) along with some of the best benefits in the region!

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Ensures efficiency of office spaces and resources through canvassing shared physical spaces for organization and cleanliness, creating and implementing related procedures, managing file systems, and overseeing maintenance requests.

• Manages the cost of shared office supplies through inventory management, maintaining appropriate stocking levels, and re-ordering with appropriate vendor.

• Manages calendar for facilities and building operations functions, including scheduling of routine maintenance events such as elevator and fire alarm testing and planned internet outages.

• Oversees Facilities work orders and assigns as appropriate. Works closely with property management vendor(s) to ensure service requests, scheduled maintenance and repairs are made correctly and in a timely manner.

• Oversees corporate location front desk operations.

• Prepares and maintains documentation of workflows, processes, and policies for facilities, asset management, and employee health and safety.

• Tracks expenses and identifies operating and capital budget variances.

• Provides administrative support for employee health and safety, including facilitating site audits, documenting risks, leading safety meetings, and managing intake of EHS-related service requests.

• Actively participates and serves on relevant committees.

• Contributes to a positive team dynamic through respectful interactions, positive contributions, and active collaboration to achieve department and organizational goals.

• Incorporates AAA’s vision, mission and values in day-to-day activities and behaviors; guides and motivates others to remain committed to AAA’s vision mission and values.

SUPERVISORY RESPONSIBILITIES:

• Direct supervision of front desk receptionist.

• Responsible for developing people, improving processes, reducing costs, monitoring quality, delivering results against established objectives, and ensuring a high level of service to internal and external customers.

• Manages assigned employees by recruiting, selecting, orienting, training, coaching, developing, counseling, and disciplining employees; planning monitoring, appraising, and reviewing employee job contributions; maintaining compensation, resolving problems, and implementing change.

MINIMUM QUALIFICATIONS:

• High school diploma or GED

• 4+ years’ experience in office management

CERTIFICATES, LICENSES, REGISTRATIONS:

• Certified Administrative Professional (CAP) certification preferred

• Office Management Professional (OMP) certification preferred

KNOWLEDGE, SKILLS, ABILITIES:

• Strong time management skills and ability to manage multiple priorities

• Expert in MS Office Suite, including outlook, word, power point, and excel.

• Expert in document management software tools, such as DocLink for processing invoices and expense reports, DocuSign, and Co-Pilot.

• Excellent written and verbal communication skills.

• Strong problem-solving skills.

• Highly effective facilitation and project management skill sets.

• Experience successfully collaborating professionally and diplomatically with diverse stakeholders.

• Ability to establish, nurture, and optimize key internal and external partnerships and influence organizational change.

SALARY: The salary range for this role is $70,176 - $80,682 and is based on experience.

BENEFITS WE OFFER:

• Health insurance (medical, vision, dental and prescription drug)  

• Up to 22 days of Paid Time Off (PTO) in the first year

• Eleven paid holidays in addition to PTO

• 401(k) with Employer Match  

• Life, Short-Term Disability and Long-Term Disability insurance  

• Flexible Spending Accounts  

• 4 Hours of Volunteer Time Off per year  

• On-Demand Pay / Earned Wage Access 

• Free Premier RV AAA Washington Membership  

• Travel, Insurance, and Membership Discounts and Perks  

• Paid, on-going training throughout your career  

• THRIVE wellness program  

• Tax-advantaged commuter benefit  

• Free parking  

• Financial Literacy Education 

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical environment is typical of a standard office space. It requires the employee to work inside for the duration of work. Must be able to remain in a stationary position, sitting for more than 50% of the time. This position will require occasionally moving about inside the office to access equipment, cabinets, etc. May work around office equipment which could be noisy, such as copiers and fax machines.

OTHER:

Equipment used: Computer, phone, various virtual technologies and programs, other office equipment

Travel: Minimal travel (<25%) may be required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.

DISCLAIMER: 

Position/Job characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.