Position Description

Administrative Coordinator
Location Chicago, IL
Job Code 1707
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Organization Profile

Skills for Chicagoland’s Future (Skills) is a public-private partnership driven to meet the talent demands of businesses, and to be a catalyst for systemic change and innovation. This drive is centered on our mission to get the unemployed and underemployed back to work. By focusing on the hiring demand of employers, Skills has created a paradigm shift in the general supply-driven approach to workforce development. The impact of this demand-driven approach can be seen through both the employers’ skilled and diverse workforce, and the economic mobility provided to the job seekers who are no longer unemployed/underemployed. Launched in 2012, Skills’ foundation is built on its strong employer partner relationships, dedicated Board of Directors, and funding support from both government grants and private donors. To date, Skills has directly impacted the lives of 9,300+ job seekers who were returned to work, and the bottom-line for 60+ employer partners.

For more information on Skills’ impact on the local business and economic landscape, and national thought leadership, please visit www.skillsforchicagolandsfuture.com.

 

Position

Under the direction of the Director of Human Resources, the Administrative Coordinator will be responsible for organizing and coordinating office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Administrative Coordinator is responsible for streamlining administrative procedures, inventory control, and task delegation. The Administrative Coordinator needs to be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. They will be well organized, flexible, and enjoy the administrative challenges of supporting an office and leadership team of diverse people.

 

Responsibilities

  • Organize and schedule meetings and appointments for the Senior Leadership team
  • Oversee the scheduling of all meeting and conference rooms
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  • Cover Reception duties with the Executive Assistant when they are on PTO or breaks
  • Organize the office’s kitchen operations and procedures

 

Attributes

  • Possess excellent verbal and written communications skills
  • Enjoy problem solving
  • Employ a people first attitude
  • Possess a professional, highly motivated and enthusiastic attitude
  • Strong project coordination skills
  • Highly organized with the ability to multi-task and prioritize projects based on deadlines and requirements
  • Expertise with Microsoft Office products, specifically Outlook, Excel, Word, and PowerPoint
  • Strong attention to detail
  • Constantly striving for personal and professional growth and development
  • Can adapt quickly to unexpected opportunities and challenges with energy and enthusiasm

 

Minimum Qualifications

  • High School Diploma
  • 3-5 years of experience in a similar role within a fast paced environment
  • Strong/Proven Microsoft Office skills, especially Outlook, PowerPoint, and Word.
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