Position Description

Administrative Assistant
Location Orlando, FL
Req # 8422
# of openings 6
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ECS is a federal contractor.  As such, we are subject an Executive Order requiring all employees of federal contractors to be fully vaccinated for COVID-19 by January 4th, 2022.  Therefore, by applying for this position, you understand that you will be required to verify that you have been, or will be, fully vaccinated by January 4th, 2022, or to verify that you cannot be vaccinated due to a legally recognized exception to the vaccine mandate set forth in the Executive Order.

Note: An individual is not considered to be fully vaccinated until two weeks after receiving the second vaccine dosage in a vaccine regimen involving two vaccines.

The above does not apply to personnel applying to United States Postal Service positions, however, as an ECS employee you will be required to complete the ECS COVID-19 survey to be compliant with Executive Order 14024.

ECS is seeking an Administrative Assitant to work in our Orlando, FL office.

Job Description:

  • Preparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitors and phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation and submission of travel orders and travel vouchers to appropriate approval level via PEO STRI travel system or the DTS, appointment scheduling and calendar maintenance, action tracking, planning, coordinating, and executing movement of personnel from one office to another, general office management duties, and timecard administration.
  • Coordinate and submit visit requests and specific clearance requests for incoming visitors to PM and PM visits or travel to non-PEO STRI locations/facilities. Support PM  personnel in obtaining official and non-official U.S. passports, VISAs, and other documentation as needed for Outside Continental United States (OCONUS) travel.
  • Perform mail administration services to include arrangement and tracking of courier shipments, sorting and distribution of internal mail and other items of distribution.
  • Support travel authorization and voucher preparation process
  • Support preparation and processing of routine awards; develop and maintain an awards action log.
  • Support the preparation of briefings and presentations for PM to include quarterly Town Hall Presentation and
  • PM Overview briefing on a regular basis to keep it current.
  • Assist in the preparation of the PEO STRI Business Reviews briefing charts.
  • Assist in determining facility requirements such as space and lighting, coordinate approved cubicle assignments and movement of personnel, and conduct site surveys of cubicle and space to provide recommendations on the suitability of and modifications needed to existing facilities in order to accommodate operational requirements.  The Contractor shall update the end of row master seating roster as required. Maintain and update the PM cubicle and office floor space map as changes occur.
  • Track facility work requests and provide support to customers.
  • Respond to reports of issues and other problems involving cubicle occupancy with property managers to determine the status and ensure problem resolution.
  • Perform all aspects of Hurricane Readiness and Preparation to include representation of PM at coordination meetings, distribution of guidance, coordination and preparation of phone notification rosters and distribution of plastic coverings for computers.

Required Skills:

  • Active Secret Clearance
  • Experience with Microsoft Office - Word, Excel, Power Point and Outlook
  • Knowledge of Defense Travel System (DTS)

ECS is an equal opportunity employer and does not discriminate or allow discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state, or local law. ECS promotes affirmative action for minorities, women, disabled persons, and veterans.

ECS is a leading mid-sized provider of technology services to the United States Federal Government. We are focused on people, values and purpose. Every day, our 3000+ employees focus on providing their technical talent to support the Federal Agencies and Departments of the US Government to serve, protect and defend the American People.
 

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Accommodations

The ECS Career Center is accessible to any and all users. If you would like to contact us regarding the accessibility of this portal or you need assistance completing the application process, please contact Karleigh Chavez, Recruiting Support Analyst, at 571-620-7408 or karleigh.chavez@ecstech.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.