Position Description

Office Administrator
Location Hillel at Binghamton
City Binghamton
State/Territory New York
Apply Now

Office Administrator

Hillel at Binghamton

Role Overview:

Hillel at Binghamton needs an enthusiastic, solutions-oriented, creative, highly organized professional with exceptional communications skills to serve as our next Office Administrator. The administrator will provide critical support to the Executive Director and Hillel staff and will be responsible for many of the organization’s day-to-day operations. The Office Administrator will be an essential member of the Hillel team and play an active role in team meetings, organizational planning, and management of the Hillel space. 

Responsibilities:

  • Serve as the first point of contact for the organization (phone/email/walk-ins),
  • Support the financial responsibilities of the organization, including receipt collection and entry, processing check requests and reimbursements, and other transaction management processes,
  • Assist with review of existing policies and development of new policies (e.g. operations manual, facility reservations, and security),
  • Support data management of both student and donor records,
  • Oversee general office upkeep, ensuring all spaces are well maintained,
  • Coordinate and communicate with vendors, including custodial and maintenance,
  • Oversee space usage including reservations, rentals, and room set-up for programs and activities,
  • Facilitate coordination with Kosher Dining for weekly Shabbat meals, holiday meals, and event catering in conjunction with the Assistant Director
  • Coordinate Shabbat student interns’ schedules, 
  • Supervise shopping for program supplies,
  • Maintain inventory of office and program supplies,
  • Manage inventory and sales of promotional materials,
  • Provide occasional operational support at student programs, including Shabbat and holiday gatherings on evenings and/or weekends (averaging once or twice per month), 
  • Recruit, train, and supervise a team of student office assistants,
  • Provide development support as needed such as assisting with campaign mailings, preparation of thank-you letters, and running development reports,
  • Send Board of Directors’ meeting notices, manage attendance, and prepare Board of Director packets,
  • Manage calendar and scheduling for Executive Director,
  • This is a full-time and in-person position. 

Minimum Qualifications:

  • BA/BS degree or equivalent practical experience,
  • 2+ years of relevant experience in an administrative, operations, or office manager role.
  • Outstanding organizational skills; should enjoy developing systems, organizing documents, and implementing systematic workflows,
  • Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within an ambiguous, fast-paced environment,
  • Excellent verbal and written communication skills,
  • Knowledge of essential computer software programs, including Microsoft Word and Excel, and the agility and resourcefulness to learn new technologies. Familiarity with QuickBooks is a plus,
  • Impeccable discretion and appreciation of confidentiality,
  • Inclination to take the initiative. 

What You’ll Receive

  • Competitive salary in the nonprofit marketplace. The salary range for this role is $33,000 - $38,000
  • A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D, and Long Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation/sick time, and parental leave,
  • Professional development, mentoring, and skill-building opportunities,
  • Plenty of Hillel swag and free coffee!

About Hillel at Binghamton:

Hillel at Binghamton is located in the Student Union at Binghamton University in the Southern Tier of New York. With more than 4,000 Jewish students on a campus of 18,000 students, Hillel at Binghamton is home to passionate, driven, and hardworking students who will impress you the moment you set foot on campus. Year after year, the students, with the help of dedicated staff, work towards the Hillel mission and vision to provide a pluralistic Jewish hub to Jewish students who call Binghamton home. Hillel at Binghamton encompasses 15 student-run subgroups. From Challah for Hunger to Keshet, the LGBTQ+ group, to Bearcats for Israel, and Shoah Awareness, Hillel’s diverse offerings ensure students can live a holistic Jewish life while in college. Hillel at Binghamton has created long-lasting partnerships with the Judaic studies department, Israel Studies department, the Jewish Community Center, Chabad, and local synagogues of all denominations.

About Hillel International:

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission, and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel at Binghamton is affiliated with Hillel International. For nearly 100 years, Hillel International has enriched the lives of Jewish students, and today it is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. Hillel International enriches the lives of Jewish students so that they may enrich the Jewish people and the world and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning, and Israel.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Back Apply Now