Position Summary
Transform lives by supporting the development, management and execution of activities critical in securing financial resources to advance the Foundation and the college’s mission. This position is responsible for assisting in the Foundation & Alumni office, supporting board activities, fund-raising events, scholarship awarding, and helping to manage grant-related activities and events.

Part-time position working 25 hours/week.

Duties & Responsibilities
Provide administrative and general office support to include scheduling meetings and appointments; arranging catering and technology set up for meetings; and making room reservations.

Assist in preparation of Foundation & Alumni events to include golf outing; trap shoot; scholarship reception; Foundation Board of Directors’ meetings and committee meetings; donor reception; employee giving campaign; annual appeal; and alumni events.

Manage calendar to ensure timely preparation, coordination, and execution of Foundation & Alumni activities and events.

Assist the Director and the Donor Relations Manager to plan and promote scholarships and process scholarship application materials.

Assist with writing and proofing content of print pieces, event marketing, maintaining news, announcements, and department-specific content on the Source, Mid-State’s Foundation & Alumni website, social media, and electronic marquees.

Provide coordination of scholarship presentations at high school award programs in the spring.

Provide support for updating, tracking, and compiling donor and alumni information.

Collaborate with the Grants team and other internal and external stakeholders to gather information to support development of persuasive grant proposals.

Assist in the review of grant applications with the team to ensure all required documents, narratives, and budgets are complete and accurate.

Document the submission of grant applications, retaining copies both electronically and in hard copy.

Track the status of grant applications and ensure timely follow-up on outstanding submissions.

Prepare copies for distribution to project personnel.

Assist with the preparation and submission of timely and accurate grant reports to funders, highlighting the organization's achievements and impact.

Develop and maintain an up-to-date calendar and database of grants, including deadlines, eligibility criteria, and application requirements. Ensure all deadlines are met and send reminders to the Grants team about upcoming deadlines 

Other duties as assigned.

Qualifications
Associate degree in business administration, communications, non-profit management, or related field required.

Previous experience in grant work and basic knowledge of budgeting and financial reporting preferred.

Working knowledge of Windows, Microsoft Office applications, and PeopleSoft applications, or the ability to learn and use PeopleSoft and Blackbaud Academic Works Scholarship Management System and other relevant software preferred.

Must possess excellent problem resolution, organizational, interpersonal, communication, and project management skills.

Must possess ability to:

• Establish an action plan for self and others to complete work efficiently and on time by setting priorities, establishing timelines, and leveraging resources.
• Set up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
• Accomplish tasks by considering all areas involved, no matter how detailed; show concern for all aspects of the job; accurately check processes and tasks; be watchful over a period of time.
• Work cooperatively with others to help a team or work group achieve its goals.
• Maintain effectiveness when experiencing major changes in work responsibilities or environment (e.g., people, processes, structure, or culture); adjust effectively to change by exploring the benefits, trying new approaches, and collaborating with others to make the change successful.
• Take prompt action to accomplish work goals; take action to achieve results beyond what is required; be proactive.
• Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.
• Demonstrate a positive attitude and approach toward work.

Must embrace Mid-State’s core values of student centeredness, commitment, accountability, respect, integrity, and exceptional service.

Compensation & Benefits
Compensation is dependent upon experience and qualifications.

A pro-rated amount of paid time off will be associated with this part-time position.

How To Apply
To be considered for this position, you must complete an online application.  You should have the following information available when completing an application:

• Contact information (addresses, phone numbers)
• Employment History
• Education
• Electronic copy of resume and transcripts

Application materials submitted via mail, fax, email, or in-person will not be considered.

Incomplete applications or applications noting "See Resume" will not be considered.

Please note that Mid-State’s main form of communication during the recruitment process is email.  In addition to receiving communications from email addresses with an @mstc.edu domain, you may receive emails from donotreply@invalidemail.com.  Please be sure to watch your inbox as well as junk, spam, and clutter folders.

Continuous recruitment with first review of completed applications starting May 7, 2024.  Applications received on or after May 7th may be considered in a secondary pool.

Equal Opportunity
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325.

Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:

• Be sure to fill in each field in the application.  You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
• Avoid clicking the back, forward, or refresh buttons while applying.  Doing so will interfere with the submission and may result in data loss.
• Clear your browser's temporary files/cache and cookies prior to beginning the application.
• Disable pop-up blockers.
• Do not bookmark or favorite the application.  Navigate to the careers site each time you wish to access your saved/submitted application.
• Your application session will remain open for 24 hours assuming you do not close your browser.  To ensure submission, complete the application process within that time frame.
• The following browsers are currently supported:

Internet Explorer 9, 10, 11
Firefox
Google Chrome
Safari

• The following operating systems are currently supported:

Windows 7 and 8, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.

If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.