Position: Accounts Payable Clerk

We are currently seeking an Accounts Payable Clerk to join our team. The Accounts Payable Clerk primary responsibilities and duties for this position include accounting activities related to accounts payable, including working with the Company’s purchasing and fuel card programs.  This position will work closely with our existing Accounts Payable personnel and help with other duties as assigned to support the Accounting, Tax and Finance (ATF) department.  The candidate can expect a fast-paced, collaborative, team-oriented environment in which they will be expected to actively participate.  Qualified candidates must be self-motivated; able to work independently; have the ability to learn rapidly; and have sound critical thinking skills and a strong work ethic. 

This position reports directly to the Assistant Controller.

This position is subject to drug testing and compliance policies associated with our status as a Federal Contractor.

Wagman is a multi-faceted construction firm with operations in heavy civil, general construction and geotechnical construction services. Founded in 1902, Wagman is a fourth-generation family-owned company with offices in Pennsylvania and Virginia.

Qualifications

• ·        Minimum of 1-3 years of experience within the Accounts Payable function

• ·        Associates Degree  in Accounting or Business is preferred

• ·        Knowledge of MS Office applications is required

   

Essential Functions

Daily Activities

·        Review and timely route incoming invoices to appropriate departments/personnel for approval using the company’s invoice routing and approval application.

·        Respond timely to inquiries from vendors, as well as field and office employees, regarding invoice payment status and discrepancies.

·        Maintain a high level of organization with respect to invoices, purchasing card and fuel card transactions, including communications regarding those transactions.

·        Master company systems used by the AP department including: OnBase, Vista by Viewpoint, GCPay, ExpenseTrack.

Voucher Processing, Employee Expenses and Purchasing Cards

·        Review each incoming invoice for legitimacy, accurate coding and appropriate approvals to ensure the correct amount is paid.

·        Match invoices to purchase orders and receiving documents.

·        Assist with processing monthly recurring vouchers.

·        Verify receipts and approvals for employee expense reimbursement.

Accounts Payable Payments

·        Process weekly A/P check run including printing and distributing payments as necessary.

·        Prepare and distribute weekly invoice registers and other A/P reports as directed.

·        Prepare manual checks when required.

·        Effectively communicate and work with Controller and Assistant Controller to process payments made by other means (wire transfer, ACH, etc.).

Miscellaneous Responsibilities

·        Complete and maintain file for all credit applications and approvals.

·        Review and reconcile monthly vendor statements.

·        Complete all monthly Accounts Payable closing activities, including assisting with accrual of year end invoices.

·        Accurately and timely scan all Accounts Payable documents in accordance with Company guidelines.

·        Assist with sales and use tax analysis and processing.

·        Maintain a working understanding of the complete Accounts Payable process, including applicable internal controls.

·        Remain aware of opportunities to improve the timeliness, accuracy and efficiency of the Accounts Payable process and implement those changes when approved.

·        Other duties as assigned.

Company Benefits:

Wagman wants to keep employees and their families happy and healthy! We offer a comprehensive benefits package to all full-time employees that includes:

• Medical/Vision/Dental Insurance
• Flexible Spending Accounts for Healthcare and Dependent Care
• Company Paid Disability and Life Insurance
• Wellness Programs and Incentives, that include Orthopedic Care
• 401(k) Retirement Plan with Company Matching Contribution
• Tuition Reimbursement
• Training & Development
• Employee Assistance Program
• Paid Maternity Leave, Paternity Leave & Adoption Assistance
• 8 Paid Holidays
• Paid Time Off

Our Values

Wagman’s Core Values of integrity, mutual respect, safety, innovation, sense of urgency, and community are an integral part of every decision and every plan made at Wagman and these values have laid the foundation for our success and longevity for our past, present, and future.
Consistently being recognized with national and regional awards for projects, safety and community is a testament of our commitment to these values. Beyond the buildings and bridges which connect and improve our communities, Wagman has community engagement programs and initiatives which help to build better, for our people.

Wagman Culture
Wagman is committed to cultivating a workforce and preserving a culture built on our core values. Our people are our most valuable assets. We value the diverse identities, experiences, perspectives, backgrounds capabilities and talents that our people bring to Wagman.

From hiring to training, development, and promotions to special events, Wagman is committed to providing equal and equitable opportunities and rewarding experiences. As a family business providing a safe and healthy work environment in accordance with our mission, we foster diverse and inclusive work experiences and a sense of belonging.

Wagman is an affirmative action and equal opportunity employer. We recognize and value our diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.