Position Summary

The Project Coordinator acts as a liaison for our internal departments and external stakeholders, including clients, sub-contractors and municipalities.

This role provides administrative support throughout the projects, from inception to completion.

Job Responsibilities:

• Initiate customer contact regarding order, scheduling, troubleshooting and work completion notices
• Coordinate internal project meetings, including initial kick-off calls, weekly status updates, project scheduling and billing reviews
• Coordinate site access and send scheduling confirmation emails to the customer POC
• Assist with checking availability/acquiring subcontractors, temporary manpower, equipment or vehicle rentals, as directed
• Manage process for subcontractor agreements, including creating and delivering fully executed documents, statement of work (SOW) and receipt of deliverables
• Submit start work notifications to the municipalities, request traffic control and track permits under the direction of the Project Manager
• Collect receipts from field tech/operators for the processing and approval of invoices
• Print new project file document materials, scope of work and customer contact information
• Create, assemble and distribute new job folders, following checklist provided
• File all project documents appropriately: scan and save contents into digital network file, as directed
• Download and save field installation photos into digital format, tracking the before and after photos for each install
• Assist with Diggers Hotline Locate tickets, under the supervision of the Project Manager
• Download cable test equipment and save files to digital folders
• Gather and finalize project deliverables and submit any required information to the client as directed
• Update project management tracking systems and manage correspondence from project team members

Education/Experience/Qualifications:

• High school diploma or equivalent required
• Three years of administrative customer service experience in construction or telecommunication industry required
• General project management and coordination skills, including the ability to track activities to a schedule and provide basic reporting/status updates on a regular basis
• Must have a high level of accuracy and exceptional attention to detail
• Ability to work independently, manage multiple tasks, set priorities, manage time effectively and meet deadlines
• Excellent Microsoft Word, Excel and Outlook skills required
• Professional demeanor and appearance, along with the ability to communicate effectively with vendors, customers and other employees of the organization, which requires excellent written and oral communication skills
• Must have a valid Driver's License and be insurable

About CableCom:

CableCom is an established, family owned and Wisconsin-based company, located in Glendale, specializing in network cabling and fiber optic construction.  Everyone has something to contribute at CableCom.  We offer great benefits and compensation and consistently strive to be the best.

Comprehensive benefits package including Medical, Dental, Vision, Life, Short and Long term Disability Insurance, 401(k)/ROTH 401(K) retirement plan with Company match, generous PTO that starts accruing on your first day of employment, paid holidays, referral bonuses and more.

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