Greet visitors and manage incoming calls; handle routine inquiries and direct more complex matters appropriately 

Schedule meetings, appointments, and travel; prepare associated documentation and reimbursement forms 

Draft and proofread official correspondence, emails, and memoranda 

Track and manage incoming and outgoing communications, ensuring timely responses and follow-up 

Prepare reports, meeting materials, and presentations—including confidential content 

Maintain organized electronic and physical filing systems, including personnel records 

Monitor department budget and prepare expense reports 

Attend meetings and take accurate minutes 

Operate a variety of office equipment and software programs 

Perform other related duties as assigned 

Five (5) years of secretarial experience, including one (1) year at the executive level involving multi-tasking in an automated office; or a combination of education, training, and experience. 

Valid Florida Driver's License (or Florida Commercial Driver’s License, if required) 

Availability for varied work schedules, including during emergencies or special events 

Ability to type a minimum of 55 words per minute 

 Supervisory or lead worker experience preferred.

Strong command of business English, punctuation, and professional formatting 

Proficient in Microsoft Office and job-related software applications 

Excellent written and verbal communication skills 

Ability to handle confidential information with discretion 

Strong organizational skills with attention to detail and deadlines 

Professional demeanor and ability to work independently 

Effective interpersonal skills for dealing with the public, elected officials, and county staff