Position Description

Coordinator, Industrial Security Program
Location ON, National Capital Region, Regional Office
Requisition Number 6064
Openings 1
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Who Can Apply?:
Internal (DCC Employees) and External (General Public)
Salary Range:
$57,116 - $74,250
Employment status:
Continuing
Term Length:
Security Level:
Secret
Language Requirement:
Bilingual Mandatory
Closing Date:
16/05/24
Country:
Canada

The Coordinator, Industrial Security Program, supports the Coordinator, Regional Administration and Industrial Security, in coordinating the daily activities of DCC’s Industrial Security Program in the National Capital Region. The incumbent also gathers, reviews, enters, tracks and maintains security screening and clearance information. The Coordinator provides functional guidance to ensure deliverables and work processes are accurate, effective, efficient and in accordance with Government of Canada Contract Security Program (CSP) policy and process requirements, corresponding with CSP representatives and adjusting DCC processes and manuals, as needed. The incumbent ensures the protection of confidential information, supports the monitoring and reporting of DCC’s security sponsorship process timelines and recommends corrective measures, as required.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

  • Provide daily coordination, issues management, workflow monitoring and functional guidance regarding DCC’s Industrial Security Program and the team’s work activities, and recommend corrective measures, as required
  • Administer the flow of security screening documents and information
  • Input, update, review, verify, amend, retrieve, track and maintain security screening and clearance information in systems and databases
  • Research and respond to inquiries, and support internal and external stakeholders regarding the registration process
  • Gather statistical and other information in order to monitor, analyze and report on DCC’s security sponsorship process timelines
  • Develop and prepare reports
  • Perform administrative duties (e.g. adding new users to the database)
  • Carry out document and records management activities

Other

  • Ensure compliance with DCC Industrial Security Program policies and processes
  • Demonstrate work processes and procedures to other employees
  • Other duties as assigned

SKILLS 
General and Specific Knowledge

Administrative best practices
Database management
Government of Canada Contract Security Program

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in administration with a minimum of one to two years’ relevant experience

Abilities

  • Demonstrate advanced administrative skills, knowledge and best practices
  • Operate a wide range of software, including the MS Office Suite
  • Manage multiple deadlines and priorities
  • Demonstrate attention to detail and work both independently and as part of a team
  • Be resourceful and highly organized
  • Understand the confidentiality of Industrial Security Program documents and practices

DEVELOPMENT AND LEADERSHIP

  • Provide functional advice and guidance to DCC Industrial Security Program team members and other employees, and to other stakeholders

WORKING CONDITIONS

  • Typical office environment with occasional travel

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada.  As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

The appropriate security clearance is a condition of employment and it is the candidate’s or employee’s responsibility to ensure, they are able to obtain and maintain their required security level clearance to begin or continue their employment with DCC.  Failure to obtain or maintain, the appropriate level of security clearance means either the candidate or employee will not receive a job offer, the conditional offer will be rendered null and void or their employment will be terminated with cause. A thorough security clearance process will be applied to all candidates or employees considered for an appointment; this process includes inquiries, verifications and assessments regarding matters such as, but not limited to:

  • criminal record checks

  • reference checks

  • previous employment

  • open source checks

  • credit/financial status


DCC's Code of Business Conduct (Code) is a condition of employment. It serves to enhance public confidence in the integrity of DCC Employees and provides clarity to Employees on a number of issues, including real or perceived conflicts of interest. Before applying to this (or any) position at DCC, candidates shall familiarize themselves with the Code, because new employees are required to certify that they have read, understood, and agreed to observe the Code upon commencing work at DCC. Employees are further required to review their obligations under the Code and notify the President's Office of any changes in their circumstances at the earliest possible opportunity, and to complete the Annual Update once a year.


Be part of a diverse and inclusive workplace!

At DCC, we are committed to ensuring everyone has a voice and can be their authentic selves in our workplace. We actively encourage applications from all, including but not limited to, women, Indigenous Peoples, persons with disabilities, visible minorities and members of the LGBTQ2+ community. We also welcome applications from those who are not Canadian citizens who are eligible to work in Canada and have at least 5 years of verifiable background information.

DCC is an equal opportunity employer and will consider all requests for accommodation based on a medical contraindication, religion or another prohibited ground for discrimination under the Canadian Human Rights Act. Should you require accommodation, please email careers@dcc-cdc.gc.ca.

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