Sales Assistant

Location: MD – Baltimore

Description

Sales Project Coordinator

 

To competently* and professionally* assist the Sales Department, and where applicable meet the expressed needs of existing and potential clients. The Sales Project Coordinator will be responsible for working closely with Account Managers to assist with account management, client requests, creating and revising sales orders and data entry. The ideal candidate will have a strong attention to detail, excellent organizational and time management skills and problem solving abilities. This will be done while staying within the negotiated job responsibilities at all times.

 

Qualifications:

  • Some college preferred, but not required 
  • Six months to one year related experience and/or training
  • Computer literate. Ability to use standard office equipment (i.e., computer, copier, scanner)
  • Profiency in Microsoft Office Suite, including PowerPoint presentations and Excel
  • Experience using CRM software
  • Attention to details
  • Knowledge of digital and social media platforms
  • Ability to travel to local clients' facilities and promotional events

Main Responsibilities:

  • Sales Representative Assistance
  • Sales Management Assistance
  • Interdepartmental Liaison
  • Administration
  • Self-Management
  • Professional Development

Objectives (by Responsibility):

Sales Representative Assistance

1.  To assist, support and co-ordinate the ongoing needs of the Sales team.  This includes:

  • Preparing presentations and client recaps
  • Entering Sales order and Production orders accurately as needed
  • Preparing letters
  • Assisting the National Sales Assistant as needed
  • Strong customer service skills

Sales Management Assistance

1.  To assist the Sales Manager in supporting the Sales Team on an ongoing basis.  This includes:

  • Preparing meeting agendas as required
  • Taking notes at meetings and distributing same when relevant
  • Preparing, coordinating, distributing and maintaining sales kits
  • Pulling sales reports as needed
  • Co-coordinating with other departments as directed by the Sales Managers   

Interdepartmental Liaison

  1. To ensure that all relevant information is submitted to all relevant parties and departments within the requested and negotiated timelines on an ongoing basis.  This includes:
  • Traffic Department
  • Promotion, Production and programming requests
  • Management

  2. To ensure that effective interdepartmental communication occurs on an ongoing basis.

Administration

  1. To ensure that all relevant paperwork as it applies to the overall job responsibility is submitted within the negotiated and requested timelines at all times.  This includes:
  • All the paperwork required by Sales and Sales Management
  • All the paperwork required by the Accounting, Traffic and Promotion Departments
  • Keeping Master Client List updated

  2. To perform within the relevant department and interdepartmental policies and procedures on an ongoing basis.

Self- Management

   1. To ensure that appropriate Self-Management is exercised at all times and the ability to self audit, as it applies to the overall function and specifically as it relates to:

 

·         Overall Professionalism

·         Judgement

·         Propriety

·         Dress code (should be   consistent with your job function, includes appropriate grooming)

·         Confidentiality (at all times)

·         Managing Emotions (Emotional Maturity and control in all situations)

·         Taking Initiative (may include taking risks)

·         Being self-directed

·         Accepting responsibility

·         Being accountable

·         Self-critiquing

·         Accepting and growing with others Critique

·         Being objective (issue relevant)

 

·      Building and maintaining workable relationships

·         Suspending judgment (when relevant)

·         Not discriminating

·         Being accepting rather than judgmental (when appropriate)

·         Allowing others their feelings

·         Extending common courtesies

·         Behaving out of a sense of urgency (when appropriate)

·         Striving for Balance

·         Appropriately delegating

·         Evolving self-awareness

·         Problem Solving and Decision Making (within scope of the function)

Professional Development

 

1.       To attend all relevant skill building workshops as requested.

2.       To stay current with all relevant industry information as it applies to the overall job responsibility.

3.       To drive your own Performance Appraisal every thirty days.

 

*Competence is defined as using "effectiveness and efficiency" in equal measure at all times

*Professionalism is described as being consistently appropriate in all situations and at all times

MANDATORY VACCINATION REQUIREMENT

Urban One, Inc. and its divisions (collectively “Urban One” or the “Company”) have implemented a mandatory vaccination policy pursuant to which all employees must be fully vaccinated as a condition of employment to safeguard their health and well-being, as well as that of their coworkers, families, and the community at large, from the risks associated with COVID-19. Candidates should be aware that new employees will be required to be vaccinated by their start date, meaning they have received all of the recommended doses for either a one dose or two dose COVID-19 vaccine, and provide proof of vaccination status (e.g., CDC COVID-19 Vaccination Record Card), which will be kept confidential.

Urban One is an equal opportunity employer and will provide a reasonable accommodation to those who are unable to be vaccinated due to a sincerely held religious belief or a medical disability where it does not pose an undue hardship on the Company to do so as provided under federal, state, and local law.

Mandatory Vaccination Requirement:

Urban One, Inc. and its divisions (collectively “Urban One” or the “Company”) have implemented a mandatory vaccination policy pursuant to which all employees must be fully vaccinated as a condition of employment to safeguard their health and well-being, as well as that of their families and the community at large, from the risks associated with COVID-19. Candidates should be aware that new employees will be required to be vaccinated by their start date, meaning they have received all of the recommended doses for either a one dose or two dose COVID-19 vaccine, and provide proof of vaccination status, which will be kept confidential. Urban One is an equal opportunity employer, and will provide a reasonable accommodation to those who are unable to be vaccinated due to a sincerely-held religious belief or a medical disability where it does not pose an undue hardship on the Company to do so as provided under federal, state, and local law.

We are an Equal Opportunity Employer





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Mandatory Vaccination Requirement:

Urban One, Inc. and its divisions (collectively “Urban One” or the “Company”) have implemented a mandatory vaccination policy pursuant to which all employees must be fully vaccinated as a condition of employment to safeguard their health and well-being, as well as that of their families and the community at large, from the risks associated with COVID-19. Candidates should be aware that new employees will be required to be vaccinated by their start date, meaning they have received all of the recommended doses for either a one dose or two dose COVID-19 vaccine, and provide proof of vaccination status, which will be kept confidential. Urban One is an equal opportunity employer, and will provide a reasonable accommodation to those who are unable to be vaccinated due to a sincerely-held religious belief or a medical disability where it does not pose an undue hardship on the Company to do so as provided under federal, state, and local law.