Personal Administrative Assistant
Description
Job Position: Personal Administrative Assistant
Department: General and Administrative
Reports to: Special Projects and Programs Specialist
FLSA: Exempt
Status: Full-time
Work Location: Corporate – Silver Spring
OVERVIEW:
The Radio One story began simply with a dream and one radio station. Forty years, 13 markets, and 70+ stations later, we are an urban media empire, spanning multiple media platforms. We are in your ears with Reach Media/Radio One, on your televisions with TV One, and may even be the name behind your favorite website, with our digital platform Interactive One. Information is power, and our mission here at Radio One, Inc. is simple – to be the most trusted media source in the African American community. At Radio One, we pride ourselves on hiring people who are dedicated and continue to challenge the norm, while embracing a corporate culture built on creativity and passion. We are our employees’ biggest fans, and it is our daily mission to attract, develop, and retain the brightest stars in the business.
This is a full-time role with non-traditional hours. Reporting to the Special Projects and Programs Specialist. The Personal Administrative Assistant person supports the Office of the CEO of Urban One. This person is the secondary point of contact for internal and external constituencies on matters relating to the Office of the CEO. The ideal individual will be a consummate professional who is adept at exercising good judgment in a wide variety of situations, a first-class juggler who is able to maintain balance among multiple competing priorities, and a travel scheduling magician who is unfazed when booking complex multilocation travel. Keys to this role are strong written and verbal communication, administrative and organizational skills, and finding humor in an ever-changing “to-do” list. The Personal Administrative Assistant must be able to work independently on projects from conception to completion. The individual must be able to work under pressure, handling various personal and professional assignments as well as confidential matters with discretion.
To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
ESSENTIAL RESPONSIBILITIES:
- Research, schedule, and coordinate travel for the CEO, ensuring reservations for air travel, car rentals, sedan services, overnight accommodations, and meeting-related matters are accurate and communicated in a timely manner.
- Monitor incoming mail, packages, and voicemails for the Office of the CEO.
- Perform a variety of personal tasks and errands that aid in organizing the CEO’s life.
- Organize personal appointments and family-related activities. (At times, this could be 70% of the job)
- Accurately maintain the CEO’s busy calendar and quickly adapt to last-minute changes in travel, meeting, social engagements, or other plans.
- Prepare complete and accurate correspondence, including applications and other forms, for approval and signature.
- Keep the Office of the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
KNOWLEDGE/SKILLS/ABILITIES:
- Strong written and verbal communication skills and comfortable with communicating with high-level executives, clients and other dignitaries.
- Proven ability to handle confidential or sensitive information with discretion.
- Proficient with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams)
- Comfortable in a high-performing, fast-paced environment and can organize a daily workload by priorities with excellent time-management and problem-solving skills.
- Successfully complete critical deliverables with a customer-friendly hands-on approach.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
- Excel on being detail-oriented, working both independently and as a part of a team when needed.
- Local travel may be required
- Prioritize conflicting needs; handle matters expeditiously and proactively.
- Submit to a criminal background check
- Legal right to work in the United States
EDUCATION and/or EXPERIENCE
Undergraduate degree desired. Three to five years of experience working for C-suite executives is strongly preferred.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The company reserves to modify duties and this job description without advance notice. This position is at-will unless otherwise issued a fully executed agreement. We are Equal Opportunity Employer, are committed to creating a diverse and inclusive company culture, and that your team does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.
We are an Equal Opportunity Employer
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