Scheduler/Administrative Assistant
Location: MD - Silver Spring

Description

Job Position:       Scheduler/Administrative Assistant                               

Status:                   Full-time                                             

Work Location:   Corporate – Silver Spring       

 

OVERVIEW:

This is a full-time role with non-traditional hours.  Reporting to the Special Projects and Programs Specialist. The Scheduler/Administrative Assistant supports the Office of the CEO of Urban One. The Scheduler/Administrative Assistant is the secondary point of contact for internal and external constituencies on matters relating to the Office of the CEO. The ideal individual will be a consummate professional who is adept at exercising good judgment in a wide variety of situations, a first-class juggler who is able to maintain balance among multiple competing priorities, and a travel scheduling magician who is unfazed when booking complex multilocation travel.  Keys to this role are strong written and verbal communication, administrative and organizational skills, and finding humor in an ever-changing “to-do” list. The Scheduler/Administrative Assistant must be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle various activities and confidential matters with discretion.
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

 

ESSENTIAL RESPONSIBILITIES:

  • Working at the direction of the Special Projects and Programs Specialist, the Scheduler/Administrative Assistant will:
  • Research, schedule, and coordinate travel for the CEO, ensuring reservations for air travel, car rentals, sedan services, overnight accommodations, and meeting-related matters are accurate and communicated in a timely manner.
  • Monitor incoming emails, mail, packages, and voicemails for the Office of the CEO.
  • Perform a variety of personal tasks that aid in organizing the CEO’s life.
  • Accurately maintain the CEO’s busy calendar and quickly adapt to last-minute changes in travel, meeting, social engagements, or other plans.
  • Lead or assist with the planning and implementing of CEO special events or company-hosted functions.
  • Prepare complete and accurate correspondence, including applications and other forms, for approval and signature.
  • Keep the Office of the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.

KNOWLEDGE/SKILLS/ABILITIES:

  • Strong written and verbal communication skills and comfortable with communicating with high-level executives, clients and other dignitaries.
  • Proven ability to handle confidential or sensitive information with discretion.
  • Proficient with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams)
  • Comfortable in a high-performing, fast-paced environment and can organize a daily workload by priorities with excellent time-management and problem-solving skills.
  • Successfully complete critical deliverables with a customer-friendly hands-on approach.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
  • Excel on being detail-oriented, working both independently and as a part of a team when needed.
  • Local travel may be required
  • Prioritize conflicting needs; handle matters expeditiously and proactively.

 

EDUCATION and/or EXPERIENCE

Undergraduate degree desired. Three to five years of experience working for C-suite executives is strongly preferred.

Mandatory Vaccination Requirement:

Urban One, Inc. and its divisions (collectively “Urban One” or the “Company”) have implemented a mandatory vaccination policy pursuant to which all employees must be fully vaccinated as a condition of employment to safeguard their health and well-being, as well as that of their families and the community at large, from the risks associated with COVID-19. Candidates should be aware that new employees will be required to be vaccinated by their start date, meaning they have received all of the recommended doses for either a one dose or two dose COVID-19 vaccine, and provide proof of vaccination status, which will be kept confidential. Urban One is an equal opportunity employer, and will provide a reasonable accommodation to those who are unable to be vaccinated due to a sincerely-held religious belief or a medical disability where it does not pose an undue hardship on the Company to do so as provided under federal, state, and local law.

We are an Equal Opportunity Employer



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Mandatory Vaccination Requirement:

Urban One, Inc. and its divisions (collectively “Urban One” or the “Company”) have implemented a mandatory vaccination policy pursuant to which all employees must be fully vaccinated as a condition of employment to safeguard their health and well-being, as well as that of their families and the community at large, from the risks associated with COVID-19. Candidates should be aware that new employees will be required to be vaccinated by their start date, meaning they have received all of the recommended doses for either a one dose or two dose COVID-19 vaccine, and provide proof of vaccination status, which will be kept confidential. Urban One is an equal opportunity employer, and will provide a reasonable accommodation to those who are unable to be vaccinated due to a sincerely-held religious belief or a medical disability where it does not pose an undue hardship on the Company to do so as provided under federal, state, and local law.