General Description:

This position provides skilled secretarial and technical assistance to one or more professional or managerial positions in the legislative department of Governmental Relations with minimal supervision and acts in a discretionary capacity. Work is performed within established guidelines and procedures. Incumbent must exercise independent judgment and initiative.

Duties and Responsibilities:

The incumbent may perform any combination of the tasks listed below:

• Tracks and monitors status of specific legislative bills utilizing current legislative research/tracking technology including the Internet to generate specific reports.
• Conducts routine legislative information research.
• Assists with the coordination of logistics and meeting materials for lobbying efforts.
• Flags a position letter or interim position for technical review and signature.
• Maintains procedural knowledge of the California State Legislature and the rules regarding timelines and procedures for legislation.
• Maintains a general knowledge of reporting requirements of the FPPC’s rules and regulations as they affect the Legislative Advocates’ work.
• Maintains accurate FPPC records and prepares all necessary Lobbyist Employer and Lobbyist FPPC reports, certifications and registrations.
• Prepares legislative reports and material for State Council.
• Composes and prepares detailed correspondence for the department.
• Compiles, tracks and maintains computer driven reports on programs assigned to the department.
• Prepares and edits reports and correspondence for style and correct English usage, grammar, punctuation and spelling.
• Answers telephones and responds to inquiries as appropriate.
• Provides a variety of assistance in support of State Council meetings both in the office and on site as assigned.
• Provides secretarial support for member participation at meetings, trainings, workgroups, conferences or legislative events that are coordinated by the department as assigned.
• Plans, coordinates, and follows through on large projects requiring independent determinations as assigned.
• Schedules appointments and maintains calendar for persons to whom assigned.
• Coordinates itinerary and makes travel arrangements as assigned.
• Arranges meetings and conferences, prepares materials for duplication and performs other logistics as assigned.
• Assists in identifying, developing and reporting information from files and other resource documents.
• Establishes and maintains files and records.
• Performs other appropriate duties as assigned.

Qualifications - Minimum Required:

• Associate degree & 1 year relevant experience or High School diploma/GED & 4 years relevant experience.
• Ability to function effectively under considerable pressure and solve complex office problems independently.
• Demonstrated ability to exercise planning, coordinating and follow-through skills as applied to large complex logistical projects.
• Ability to work cooperatively with fellow employees in a complex interdependent organization structure.
• Ability to work cooperatively with leadership and management.
• Ability to learn and communicate CTA structure, policies, and procedures.
• Ability to communicate clearly, verbally and in writing.
• Proficiency in computer technology and the ability to learn and use the Association’s software programs.
• Ability to travel as needed.
• Ability to work overtime as needed.

Desirable Additional Qualifications:

• Knowledge of CTA's organization and its administrative and policy-making bodies.
• Familiarity and knowledge of legislative processes and procedures.

*This position is in a bargaining unit represented by CAS. Salaries are established by a collective bargaining agreement. Step placement is also determined by the CTA/CAS Agreement.

CTA values a diverse workplace and encourages women, people of color, LGBTQ+ individuals, and members of ethnic minorities to apply.

CTA is an EQUAL OPPORTUNITY EMPLOYER and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital or veteran status, sexual orientation, disability, or any other basis prohibited by applicable state and federal laws.