Records Specialist Supervisor

Work Location: 315 Court St., Clearwater, Florida, 33756

Schedule: Monday - Friday

This is a supervisory/leadership position within the Pinellas County Clerk of the Circuit Court & Comptroller’s Office. Supervise staff in the Probate Court Records Department and assist with day-to-day operations and tasks throughout the Department. The candidate filling this position assists stakeholders, partner agencies, and the general public with various processes. An employee in this class plans, assigns, monitors, and reviews the work of a moderate to large staff of subordinate lead worker(s) and staff.  Responsibilities include the proper performance of the assigned supervisory or technical activities of the Department in accordance with the Florida Statutes, Rules of Court, and regulations.  Independent work decisions are made based on experience and knowledge of departmental operations.

What Would You Do?

• Plans, assigns, supervises, and evaluates the work of all employees assigned to the section, including lead workers.
• Processes payroll and staffing changes in OPUS.
• Analyzes and resolves employee-related issues/concerns.
• Prepares weekly and monthly reports.
• Review the sectional manual and Clerk's website for accuracy and recommend changes as needed.
• Leads and trains employees in the section and reviews their work.
• Processes and assists with all section's job duties.
• Prepares work schedules and reassigns work as necessary.
• resolves customer-related issues.
• Coaching and counseling employees.
• Performs miscellaneous duties, testing departmental programs and applications and working on special projects as assigned.
• Opening and closing duties, which include verifying and reconciling cash drawers for front and off-counter tills.
• Documents, prepares, and conducts quarterly performance reviews of supervised staff utilizing Taleo.
• Performs related work and all other duties assigned.

Position Specific Requirements

• At least 5 years experience in Legal, Court, Probate or related work, records management or governmental accounting; 1 year of which should include supervisory or leadership experience, preferably in the Clerk's Office; or
• Associate’s Degree in Business or Public Administration, Accounting, or a related field and at least 3 years experience in Legal, Court, Probate or related work, records management, or governmental accounting; 1 year of which should include supervisory or leadership experience, preferably in the Clerk's Office; or
• Bachelor’s Degree in Business or Public Administration, Accounting, or a related field and at least 1-year experience in Legal, Court, Probate or related work, records management, or governmental accounting; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office; or
• Master’s or higher level degree in Business or Public Administration, Accounting, or a related field and possess experience in Legal, Court, Probate or related work, records management, or governmental accounting; 1 year of which should include supervisory or leadership experience preferably in the Clerk's Office; or
• An equivalent combination of education, training, and/or experience.

Knowledge, Skills, and Abilities

• Knowledge of the principles of cashiering, governmental accounting, and record-keeping procedures depending on the area of assignment.
• Knowledge of legal terminology, grammar, spelling, and math.
• Knowledge of automated office procedures and practices.
• Knowledge of the principles of office management and supervision.
• Knowledge of the Florida Statutes, Rules of Court, Office Wide Policies and Procedures, departmental procedures, Personnel Rules, and other legal authorities pertinent to the area of assignment.
• Skill in public speaking and conducting sectional meetings.
• Skill in coaching, counseling, and assisting employees to overcome job problems or performance deficiencies.
• Ability to make sound decisions in accordance with laws and regulations and apply these to work problems.
• Ability to train and supervise the work of subordinate employees.
• Ability to maintain public relations in an effective, tactful, and courteous manner.
• Ability to understand and provide information both orally and in writing.
• Ability to research and understand changes in statutes and apply to business processes.

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Records Specialist Supervisor, C22