Position Description
Board Records Specialist
Location: 315 Court Street, Room 537, Clearwater, FL 33756
Schedule: Monday - Friday, 8am to 5 pm
Are you ready to take on a dynamic and rewarding position that combines administrative precision, public service, and career growth? Join our team as a Board Records Specialist and become an integral part of our operations.
This role encompasses board reporting, record keeping, and administrative functionalities and offers variety, potential for growth, and an opportunity to work in a collaborative environment.
What Would You Do?
- Provide support and assist with all departmental duties at the discretion of leadership
- Maintain official documents in a contract database, process Board minutes, and distribute Board orders
- Review documents for recordability
- Handle, count, and reconcile cash and process payment transactions
- Advertise public hearings for the Board of County Commissioners and other departments
- Process home solicitation permits
- Prepare County ordinances for filing at the State Capitol
- Assist with various aspects of the Value Adjustment Board and Floodplain Management Program processes
- Attend and record meetings and hearings to capture the Official Record
- Daily interaction with citizens, employees, and officials using various forms of communication including email, phone, virtual, and in-person to address inquiries and complaints
- Research and verify information to ensure the accuracy of records and meeting summaries
- Prepare verbatim transcripts and compose meeting minutes
- Complete post-meeting processes
- Assignment to work a variety of work schedules, including compulsory work periods in special, emergency, and/or disaster situations.
- Perform other related job duties as assigned
What Do you Need To Have?
Education: Associate's Degree in Public or Business Administration, Education, or a related field; or Experience: Two (2) years of administrative office experience or an equivalent combination of education, training, and/or experience.
Knowledge, Skills and Abilities
- Knowledge of applicable laws, rules, regulations, policies, and procedures applicable to the Board Records Department.
- Proficiency in business English, spelling, math, and good customer service techniques and protocols.
- Ability to utilize standard office equipment;
- Accurate typing at a rate of fifty-five (55) words per minute;
- Capacity to comprehend and execute moderately complex written and oral instructions
- Capacity to independently work on complicated tasks, assess and resolve administrative issues, and provide recommendations or assistance;
- Intermediate or advanced proficiency with Adobe applications and Microsoft Office 365;
- Other highly desirable knowledge, skills, abilities, and credentials relevant to the position.
Our benefits rank among the top in the area!
- Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
- We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!
Want To Learn More?
Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.