Contract Services Specialist I

Location: 509 East Ave S., Clearwater 

Performs highly responsible accounting and contract work involving all phases of contract preparation, monitoring, and reporting; responsible for managing the full life cycle of a portfolio of contracts within the Construction & Property Management (CPM) Department; supports multiple divisions within CPM, including Real Property & Asset Management, Facilities Operations, and Construction Services; ensures compliance with procurement policies, facilitates contract modifications, and serves as a liaison between vendors and CPM to resolve invoice discrepancies and enhance contract performance; assists with budget development and provides critical contract usage data to support purchasing decisions; assists in the development of procedures or techniques to meet the specialized needs of the department and training departmental employees in the application of same; performs project cost reporting, departmental procurement activities, and contract management.

What Would you Do?

• Administer and manage the life cycle of assigned contracts, ensuring compliance with county policies and regulations.
• Provide contract usage information to the Purchasing Department for shared-use contracts.
• Process contract modifications, including amendments, extensions, and renewals.
• Serve as a point of contact for vendor management, addressing contract performance issues and resolving invoice discrepancies.
• Collaborate with division leaders to understand contract needs and provide strategic contract management support.
• Maintain accurate contract records, ensuring proper documentation and tracking of key contract milestones.
• Assist with the development of budgets related to contracts and procurement activities.
• Analyze contract data to identify cost-saving opportunities and improve efficiency.
• Ensure timely execution and administration of contracts, including monitoring compliance with contractual obligations.
• Support internal audits and reporting requirements related to contract administration.
• May perform routine data or word processing operations which include encoding, entering, and retrieving data or working with statistical packages or programs;
• Performs other related job duties as assigned.

What Do You Need To Have?

Education and Experience:

Four (4) years of experience in basic accounting, purchasing, procurement, or project cost control work; or an Associate’s degree emphasizing accounting or business administration and two (2) years of experience in work listed above; or a Bachelor’s degree in accounting, business administration, public administration, finance, or related field; or an equivalent combination of education, training, and/or experience.  

• Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Knowledge, Skills and Abilities

• Strong understanding of contract management principles, procurement policies, and governmental purchasing regulations;

• Excellent analytical and problem-solving skills;

• Ability to interpret and apply contract terms and conditions;

• Knowledge of purchasing issues, processes, and documents;
• Strong communication and negotiation skills to work effectively with vendors and internal stakeholders;
• Proficiency in contract management software and Microsoft Office Suite (Excel, Word, Outlook);
• Ability to apply basic computer applications and software;
• Ability to analyze transactions and to make adjustments as necessary to maintain the integrity of a cost accounting system;
• Ability to develop and maintain project schedules using construction scheduling software;
• Ability to produce contracts, reports, and charts using specialized software;
• Ability to effectively and appropriately interact with individuals at all occupational levels inside and outside of the assigned department;
• Ability to plan, organize, train, and supervise the work of others.

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.

Contract Services Specialist 1, C20