The individual selected for the Administrative Support Specialist 1 position will join a diverse team of employees that support the daily operations of the Safety & Emergency Services Department. Safety & Emergency Services coordinates a diverse set of programs geared towards ensuring effective and efficient public safety for residents and visitors within Pinellas County. Safety & Emergency Services works closely with public safety agencies to ensure successful collaboration throughout the county. The Department manages programs through the following Divisions: Ambulance Billing & Finance, EMS & Fire Administration, Regional 9-1-1, and Radio & Technology.

What Would You Do?

• Assists the Department Manager and Project Coordinators with capital and non-capital asset tracking; analyze vendor quotes, collaborate with Project Coordinators on equipment, follow and provide direction to staff on rules and protocols set forth by Pinellas County Clerk’s Finance and the Department of Safety & Emergency Services; complete required documentation to process new items designated for surplus or otherwise, coordinate moving company to pick up items set for surplus, track in spreadsheet or similar software program; collect data for annual inventory, perform spot field audits.

• Assists the Department Manager, IT Manager, Supervisors, and BTS with the deployment and tracking of computers. 

• Assists the Department Manager, IT Manager, Directors, and BTS with the tracking of equipment warranty, maintenance, and software license renewals.

• Assists the Department Manager, Directors, and Project Coordinators with scheduling meetings. Primary contact for the shared calendar located in Microsoft Outlook. Schedules with internal and external stakeholders, including multiple fire agencies, hospitals, and vendors.

• Primary contact for food and drink vendor, mini-market, located in the Regional 9-1-1 kitchen.

• Primary contact for maintenance of other equipment within the department, such as chairs, printers, microwaves, refrigerators, and AEDs.

• Provides back up to the other administrative staff for answering phones and escorting visitors.

• Will assist other staff members with processing invoices, iExpense, PCard transactions.

• Provides information on department policies, procedures, and operations.

• Communicates and interacts effectively with internal and external business contacts.

• Performs duties as assigned in support of all divisions within the Department of Safety & Emergency Services. 

What Do You Need To Have?

• Three (3) years of experience as described above; or an Associate’s degree in a related field plus 1-year experience as described above; or 

• A Bachelor’s degree in a related field and some experience as described above.

• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

• Computer skills, including Microsoft Office.

• Must pass Level 2 Criminal History Check completed by the Florida Department of Law Enforcement.

Highly Desirable

• Knowledge/Experience with County policies, procedure, and software systems, Oracle/OPUS a plus.

• Intermediate Microsoft Office skills.

• Strong Customer Service Skills

Knowledge, Skills, and Abilities

• Ability to understand and implement county policies and procedures and embrace the department's foundational values.
• Ability to verbally communicate with the team and supervisors.
• Ability to take both written and verbal communication and direction and successfully complete an assigned task.

Why choose Pinellas County?

When you join Pinellas County, you’re not just taking on a job—you’re investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
• To learn more, see What We Offer

Want to Learn More?

Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.

Administrative Support Specialist 1