**  ONLY CURRENT PINELLAS COUNTY GOVERNMENT EMPLOYEES MAY APPLY  **

SES Financial & Budget Manager

This position performs professional financial and accounting work supporting the administration of the Pinellas County Safety & Emergency Services Department. This work includes but is not limited to developing, managing, and monitoring a large complex multi-fund budget for the Safety & Emergency Services Department (SES).  The SES budget is inclusive of the Emergency Medical Services Authority, which is a Special District created by Ch. 80-585 Laws of Florida, for the implementation of countywide emergency medical services.

What Would You Do?

The primary work associated with this position involves: Budget development and management for the SES divisions of Financial Services, EMS & Fire Administration, Support Services, Regional 911, the Radio program and various other programs within SES.  This involves fiscal oversight of general funds, several special revenue funds, and numerous related cost centers and programs. Development of internal controls to ensure compliance with grant and special revenue fund regulations, e.g., EMS Fund, 911 Emergency Communications Fund, Fire Districts Fund and multiple grants. Management of activities performed by professional financial and technical staff inclusive of contract management, procurement process of requisition, purchase orders and accounts payable for all department expenditures. Development of Capital Improvement Projects (CIP) funded with the Penny for Pinellas and/or other funding sources.

This position will back up a similar position that is responsible for the budget development for the ambulance service fee revenues and fee schedule, and execution of twelve (12) dependent Fire District budgets, eighteen (18) First Responder budgets from various municipal fire agencies and independent fire districts.  The preparation of several financial forecasts, including but not limited to the EMS Fund and one for each of the twelve (12) Dependent Fire Districts.  Development and maintenance of long-term Capital Projects, such as the vehicle replacement program for First Responder and Fire Apparatus.

Finally, this position could act as lead for any SES internal or external audits. Ensure compliance for fund entities of the County with Chapter 129. F.S., for control of County finances, and other statutory provisions, for timely preparation and execution of legally adopted County budgets.  Advise County agencies and departments of legal and budgetary policy requirements, as well as ensuring proper budgetary processes for supplements, amendments, and other changes.

 

Example of Job Functions (Not All Inclusive)

• Demonstrate leadership skills in the performance of duties, including: approaching work related items objectively; maintain a big picture focus on what is beneficial for the organization; demonstrate diplomacy and professionalism in all communications; exhibit emotional intelligence in dealing with change, stress and difficult situations; demonstrate application of strategic and critical thinking; demonstrate open-mindedness and creativity; work independently; take ownership of responsibilities; provide timely constructive feedback and clear expectations to subordinate staff; demonstrate flexibility and professionalism at all times;

• Serve as the primary contact for department directors providing a comprehensive range of financial services designed to meet the operational needs of the Department.;

• Manage, train, and evaluate financial professional(s) and technical staff  to ensure high quality financial customer service that includes: oversight of expenditures and encumbrances; compliance review and modifications related to Standard Purchase Orders (SPO); the reconciliation, accuracy monitoring, and payment of vendor invoices; and the comprehensive review of multiple fiscal reports to ensure compliance with vendor contracts provisions and, alignment with County/Departmental Policies in an efficient and effective manner;

• Assist in the preparation, management, and maintenance of annual budgets associated with Safety & Emergency Department Divisions of Financial Services, EMS & Fire Administration, Administrative Support Services, and Regional 911 and those of twelve (12) dependent Fire Districts and eighteen (18) First Responder Fire Agencies, which include the development of line-item Excel templates, and utilization of the designated budget software and other budgeting tools deemed necessary.

• Ensure budgetary compliance with the Governmental Accounting Standards Board (GASB), Auditing and Financial Reporting procedures, as they apply to all relevant laws, rules, and regulations.

• Provide oversight, financial support, and reconciliation tasks (General Ledger, Project Ledgers, Ambulance Service Fee Revenues) related to the EMS State Trust Fund Grant, E911 Grants, Human Services NARCAN Grant, ARPA Grant, COPS Grants and other applicable grants and or programs.

• Coordinate with County external auditors with variance analysis explanations, accounts receivable, projections related to ambulance billing revenues, internal control audits, and various other audits and related year end activities.

• Coordinate with the County Attorney as necessary on fiscal related legal guidance issues.

• Analyze the revenues, balances, expenditures, and reserves as applicable for the General Fund, (4) four special revenue funds, (21) twenty-one cost centers and multiple programs for sufficiency of funding and to ensure compliance with expenditures by budgetary control.

• Audit department programs to ensure compliance with internal financial, procedures, policies, and contractual obligations, e.g., P-Card audits, Continuing Medical Education Program audit, 911 Overtime analysis, audit of ambulance contract.

• Serve as liaison for financial needs with various County departments, e, g, Clerks Finance, Purchasing, Office of Management & Budget, county legal.

• Collaborate and assist other agencies on financial processes, e.g., Pinellas Regional Information Management Enterprise (PRIME) to create a budget template and assist with PRIME’s budget development. May serve on the PRIME finance committee.

• Prepare, review, and/or approve journal vouchers and General Ledger and/or Project charge account reclassification forms.

• Review and final approval of Fire District and EMS First Responder agency capital reimbursement requests; ensure compliance with approved budget and contractual terms.

• Identify, prepare, and submit necessary department budget amendments. Analysis, reporting and preparation of year-end fiscal data for all components of department budgets and projections for the coming year within the timeline designated by the Office of Management and Budget.

• Create and maintain (13) thirteen separate long-term Capital Planning Documents with a particular focus on forecasting future needs and costs for the Emergency Medical Services (EMS) Fund and each of the (12) twelve dependent fire districts.

• Calculates (13) separate millage rates and associated revenues for the department’s special revenue funds and calculates associated beginning fund balances and fund reserve requirements with a goal of avoiding a spike in millage rates.

• Identify, prepare, and submit a budget amendment as needed to carryover operating and capital project budgets across fiscal years due to project delays or other extenuating circumstances.

• Could serve as division head in the absence of the division director.

• Performs other related job duties as assigned.

What Do You Need To Have?

• Eight (8) years of professional senior management level budget and finance experience with a large commercial or governmental entity that includes one (1) year of experience supervising professional staff responsible for budget operations; or
• A Bachelor’s degree in business administration, accounting, finance or a related field and four (4) years of experience as described above; or
• An equivalent combination of education, training, and/or experience.  
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
• All employees are subject to a Level 2 Criminal History Check completed by the Florida Department of Law Enforcement.***

Why Choose Pinellas County?

When you join Pinellas County, you’re not just taking on a job—you’re investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:

• Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
• Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
• Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
• Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
• Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
• To learn more, see What We Offer

Want to Learn More?

Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.

SES Financial & Budget Manager