Position Description
Records Specialist 1
Location: 509 East Avenue South, Clearwater, FL 33756
Are you an expert scanner and can find a needle in a haystack? The Clerk of the Circuit Court is looking for new members to join our team who take pride in keeping the county's records organized.
This is specialized clerical work which requires preparing files for imaging, document scanning/linking, general clerical and warehouse work, data entry, processing, research, and filing of a variety of legal documents performed in an automated work environment. An employee in this class reviews and processes a wide variety of official records and/or legal documents in accordance with Florida Statutes and other pertinent legal authorities. Decisions are made within established guidelines and procedures. The position reports to a supervisor or designee.
What Would You Do?
- Prepare files for imaging, i.e. remove staples, repairs torn pages, removes file clasps.
- Retrieves files for customer viewing. Must walk several hundred steps daily, climb step stool/ladder when required, lift boxes up to 50 pounds.
- Makes copies and certify, if required (documents must be removed from file folder and replaced).
- Answers phones, writes down information if required.
- Provides information to customers and other departments. Accesses computer when required.
- Scans documents as required, including indexing/document linking responsibility.
- Provides assistance in warehouse area for storage, retrieval, and moving of files.
- Projects may require sustained hauling of boxed files by hand truck, and sustained periods of moving boxes. Boxed files are sometimes placed or pulled from upper shelving.
- Performs related work as assigned or required.
What Do You Need To Have?
- 1-year experience in clerical work which may include 1-year customer service experience; or
- An equivalent combination of education, training, and/or experience.
- Assignment to work a variety of work schedules including compulsory work periods in special emergency, and/or disaster situations.
Highly Desirable
- Excellent customer service skills.
- Basic knowledge of the Florida Statutes, Rules of Court, and regulations pertinent to the area of assignment.
- Ability to follow instructions in accordance with laws, regulations, and procedures.
Knowledge, Skills, and Abilities
- Knowledge of legal terminology, grammar, spelling, and math.
- Knowledge of recordkeeping practices and procedures.
- Knowledge of automated office equipment, practices, and procedures.
- Skilled in the operation of automated office equipment.
- Skilled in the application of quality customer service.
- Ability to follow instructions in accordance with laws, regulations, and procedures.
- Ability to provide information correctly and concisely, both orally and in writing.
- Ability to type with reasonable speed and accuracy.
When you join Pinellas County, you’re not just taking on a job—you’re investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area:
· Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family.
· Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow.
· Generous leave time: Take advantage of time off to recharge and enjoy life outside of work.
· Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness.
· Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals.
Want to Learn More?
Review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
https://pinellas.gov/class-specification/records-specialist-1/