POSITION DESCRIPTION

Senior Coordinator, Grants Management
Job Search Location(s) Arlington, VA, United States
ID 1637
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Senior Coordinator, Grants Management

Our Arlington-based staff continues to work remotely and visit the office on a limited basis. When our office officially opens, in-office work schedules/locations will be determined in accordance with CI policies and in keeping with the role’s responsibilities. Hiring managers will provide guidance on hybrid or blended work schedules for the role in question when a candidate is contacted for an interview.

Conservation International (CI) has been protecting nature for the benefit of all for over 30 years. Through science, policy, and partnerships, CI is helping build a healthier, more prosperous, and more productive planet.  

POSITION SUMMARY

The Global Public Partnerships (GPP) Senior Coordinator provides direct support for the relationship-building and fundraising efforts of GPP staff responsible for multilateral and US government funding based in Arlington, VA.

This position will collaborate with programs in the Arlington office of Conservation International and the field, providing active grants and contract support as well as prospect research support to account managers. The position will ensure that all administrative and financial aspects of grants and contracts management are performed efficiently and to a high standard of quality, through the inception, reporting, and close-out phases. This position will play an integral role in ensuring that the multilateral and USG portfolio of grants and contracts complies with the donor’s requirements as well as internal requirements, with an emphasis on reporting quality, contractual compliance, and strengthening internal grant management capacity.

The Senior Coordinator will also work closely with the Manager, Multilateral & USG Relations to conduct prospect research and monitor developments with multilateral and US public donors; and support donor management and stewardship. The GPP Senior Coordinator will also provide general administrative support to the Arlington-based GPP team by supporting due diligence activities, ensuring the integrity of data in the grants and contracts database(s), analyzing data, and organizing team coordination meetings. 

This position does not manage staff. 

RESPONSIBILITIES

Working closely with the Manager, Multilateral & USG Relations:

  • Review and edit interim and final reports submitted by CI programs under multilateral and U.S. government grants and contracts. Provide comments and revisions to help ensure submission of technical reports conform to multilateral and U.S. government requirements for content and format.
  • Coordinate with CI’s Awards Management Services and Grants Policy & Management team on the financial elements of required reports to the multilateral donors and the U.S. government.
  • Maintain a calendar for required reports to the multilateral donors and the U.S. government and dissemination of timely notifications and reminders to CI programs regarding upcoming deadlines.
  • Conduct research to identify opportunities for specific donor stewardship and outreach around CI priority programs and for new U.S. Government and multilateral funding opportunities.
  • Ensure that all relevant information about donors & prospects within Account Lead portfolios is entered and updated in internal databases such as Raiser's Edge on a weekly basis.
  • Schedule and support kick-off and close-out meetings for grants and contracts, which includes support on a project close-out and internal knowledge management. This may include supporting the development of briefs and memos.
  • Assist Account Lead with other grants management tasks as needed, including attendance at team meetings and donor meetings. 

ADDITIONAL RESPONSIBILITIES:

  • Support account managers with the collection of due diligence information as assigned
  • Provide support for outreach events or meetings (e.g., outreach to USG or multilateral staff for scheduling purposes, logistical support for meetings, and post-event follow-up).
  • Support fundraising and donor data requests.

WORKING CONDITIONS

  • This position is based in Arlington, VA.
  • Typical office environment. (NOTE:  Conservation International’s US-based staff are currently working from home due to COVID-19; Senior Coordinator will be expected to work from home until CI’s policies change.)
  • Flexibility in work schedule to accommodate time differences with HQ and field programs is necessary.
  • Occasional travel may be required to support account leads and fundraising efforts.
  • For the health and safety of our employees, their families, and our community, all US-based Conservation International staff are required to be vaccinated against COVID-19. This mandatory vaccine requirement applies to all staff working remotely, in a hybrid work arrangement, and on-site in CI US offices. Effective January 4, 2022, new hires will be required to provide proof of full vaccination with a government-approved vaccine as a condition for employment. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

QUALIFICATIONS

Required

  • A Bachelor’s degree or up to four years of college-level work.
  • 2-4 years of related work experience.
  • Proficiency in database operations, Microsoft Office applications, and basic computer operations.
  • Excellent communication skills and the ability to manage multiple processes at a given time.
  • Must be organized with strong attention to detail, proofreading skills, and the ability to work independently and within a team framework.
  • Ability to function well in a multicultural, diverse, and fast-paced work environment.
  • Ability to work effectively as a member of a geographically dispersed team and to communicate with staff at offsite locations. 
  • A demonstrated passion for and interest in conservation and human development issues.

Preferred

  • Experience in a development or fundraising capacity at a non-profit organization.
  • Experience with Raiser’s Edge or other fundraising databases is strongly preferred.

To apply for this position please submit a resume and cover letter.

See all Conservation International Career Opportunities HERE

Conservation International is an Equal Opportunity Employer Minorities/Women/Vets/Disabled

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